ICPC Seeks Administrative Assistant

The Iowa Conservation and Preservation Consortium is hiring an Administrative Assistant. To apply, please send a cover letter and resume to iowa.conserveandpreserve@gmail.com. Position closes end of day on September 30.

Summary of Position

The Administrative Assistant is an independent contractor who provides administrative support to the Board of Directors of the Iowa Conservation and Preservation Consortium (ICPC), a non-profit organization whose mission is to initiate, encourage, and enhance preservation and conservation activities in and among all Iowa repositories and institutions whose collections include a variety of materials such as audio-visuals, microforms, paper-based, and electronically-stored information for the benefit of present and future generations.

This position is paid at an hourly rate ($12-$14/hour), with a yearly cap of 300 hours.  Hours vary month-to-month. Approximately 40-50 hours/month are anticipated during busy months (April, May, June, December, and January) and 10-20 hours/month during slower months.

Duties & Responsibilities

Membership:

  • Create and send membership renewal, solicitation, and reminder letters/emails
  • Maintain membership database/spreadsheet
  • Send thank you letters and receipts for membership
  • Maintain ICPC member mailing list and email listserv

Accounting:

  • Deposit checks (membership, SOS registration, donations, etc.)
  • Mail deposit slips and check copies to Treasurer
  • Forward PayPal receipts to Treasurer

Annual Save Our Stuff (SOS) Conference:

  • Establish SOS registration system
  • Maintain SOS registration list, including dietary restrictions
  • Email listserv and/or registrants with details as needed
  • Make name badges for participants and presenters
  • Prepare SOS folders (with Local Planning Committee)
  • Create signage for SOS (with Local Planning Committee)
  • Work at the registration table and assist Board with day-of needs

General:  

  • Maintain and monitor ICPC email address
  • Attend virtual and in-person ICPC Board Meetings
  • Mail/print SOS marketing materials as needed
  • Maintain and update ICPC website
  • Other tasks as assigned

Qualifications

  • Self-motivated
  • Excellent organizational and communication skills
  • Attention to detail
  • Must own a computer and have strong computer skills, including proficiency in Microsoft Word, Excel, Publisher, and PowerPoint
  • Previous experience editing websites, particularly in WordPress, a plus
  • Ability to check the organizations PO box and deposit funds in Iowa City regularly
  • Ability to attend ICPC Board Meetings and events around Iowa
  • Interest and familiarity with the field of preservation and conservation

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