ICPC Seeks Administrative Assistant

The Iowa Conservation and Preservation Consortium is hiring an Administrative Assistant. To apply, please send a cover letter and resume to iowa.conserveandpreserve@gmail.com. Position closes end of day on September 30.

Summary of Position

The Administrative Assistant is an independent contractor who provides administrative support to the Board of Directors of the Iowa Conservation and Preservation Consortium (ICPC), a non-profit organization whose mission is to initiate, encourage, and enhance preservation and conservation activities in and among all Iowa repositories and institutions whose collections include a variety of materials such as audio-visuals, microforms, paper-based, and electronically-stored information for the benefit of present and future generations.

This position is paid at an hourly rate ($12-$14/hour), with a yearly cap of 300 hours.  Hours vary month-to-month. Approximately 40-50 hours/month are anticipated during busy months (April, May, June, December, and January) and 10-20 hours/month during slower months.

Duties & Responsibilities


  • Create and send membership renewal, solicitation, and reminder letters/emails
  • Maintain membership database/spreadsheet
  • Send thank you letters and receipts for membership
  • Maintain ICPC member mailing list and email listserv


  • Deposit checks (membership, SOS registration, donations, etc.)
  • Mail deposit slips and check copies to Treasurer
  • Forward PayPal receipts to Treasurer

Annual Save Our Stuff (SOS) Conference:

  • Establish SOS registration system
  • Maintain SOS registration list, including dietary restrictions
  • Email listserv and/or registrants with details as needed
  • Make name badges for participants and presenters
  • Prepare SOS folders (with Local Planning Committee)
  • Create signage for SOS (with Local Planning Committee)
  • Work at the registration table and assist Board with day-of needs


  • Maintain and monitor ICPC email address
  • Attend virtual and in-person ICPC Board Meetings
  • Mail/print SOS marketing materials as needed
  • Maintain and update ICPC website
  • Other tasks as assigned


  • Self-motivated
  • Excellent organizational and communication skills
  • Attention to detail
  • Must own a computer and have strong computer skills, including proficiency in Microsoft Word, Excel, Publisher, and PowerPoint
  • Previous experience editing websites, particularly in WordPress, a plus
  • Ability to check the organizations PO box and deposit funds in Iowa City regularly
  • Ability to attend ICPC Board Meetings and events around Iowa
  • Interest and familiarity with the field of preservation and conservation

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Preservation Destination 2019

Cedar Falls/Waterloo
September 23, 2019

Free Event for ICPC Members (but you can join that day and still come!)  Click here for membership rates

Noon meal paid on your own but all behind the scenes tours are free.

A $100 Fellowship is available for a first time attender to a Preservation Destination and that person traveled over 100 miles. Click here for more information.

Please register at iowa.conserveandpreserve@gmail.com by September 16 so we can estimate our numbers for our host sites.  Please send an email to iowa.conserveandpreserve@gmail.com and include: (please feel free to copy and paste the small form below into your email)

Your Name:
Phone Number in case of emergency (such as the unlikely event that we would have to cancel):

9:00 am – 9:30 am Black Hawk Hotel Tour:    115-119 Main Street, Cedar Falls, Iowa  50613. Since 1850, the hotel has been at this site. Mary Ann Hinman will give a walking tour and historic stories including seeing some of the room’s historic décor.

9:45 am – 10:45 am Ice House Museum: 121 Center St., Cedar Falls 50613. Opened in 1921. Julie Huffman-Klinkowitz (Collections Manager) will give a behind the scenes tour and will include personal insights on handling materials after the 2008 flood.

11:15 am – 12:15 pm University of Northern Iowa: 1227 W. 27th St., Cedar Falls, Iowa  50614. Tours led by Nathan Arndt of Rod Library to see UNI museum, Conservation Lab, Rural School Center.

12:15 pm – 1:00 pm Lunch at the UNI Union.  No travel time – across the sidewalk from the library’s front entrance.  Large variety of fast options. There is no group seating planned.

1:00 pm – 2:00 pm University of Northern Iowa Art Museum and (time permitting), the Costume Apparel Collection (across the street from each other). 

 2:30 pm – 4:00 pm Grout Museum: 503 South St, Waterloo, Iowa 50701. Nicholas Erickson (Registrar) will be conducting a behind the scenes tour. 

For more information please email Sarah at

Suggestions for hotels if you will be staying any nights in the area:

Cedar Falls:

Black Hawk Hotel at 115 – 119 Main Street.    Since 1850 at this site. [319-277-1161]  We will be starting our Preservation Destination event with a tour here from 9 – 9:30.

Country Inn and Suites  at 2910 South Main St. – Listed as being close to UNI campus [319-273-9999]

Comfort Suites at 7402 Nordic Dr. [319-277-2230]

Clarion Inn at 5826 University Ave.  [319-277-6166]


Country Inn and Suites at 4025 Hammond Ave.,  [319-233-2336]

Hampton Inn Waterloo Cedar Valley, 2034 LaPorte, Waterloo [319-232-6589] – 2.7 miles from the Grout Museum

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SOS 2019 Schedule

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SOS 2019

For a full itinerary and more in-depth description on the presentations click here.

For a link to sign up for SOS click here.

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IMALERT members recently assisted in flood recover efforts at the Pacific Junction Railroad Museum. For a link to the full article written by Nancy E. Kraft click here.

For more information about IMALERT click here.

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For more information and registration information click here.

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Parchment Preservation

Ali Wysopal, an ICPC scholarship recipient, created a document with helpful tips for taking care of works on Parchment. To view her work click here.

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Service Day Application

The Iowa Conservation And Preservation Consortium (ICPC) is comprised of a group of individuals representing museums, archives, libraries and other cultural institutions. The consortium’s members have backgrounds that cover a wide variety of conservation and preservation knowledge and skills. In order to assist ICPC member institutions we are offering to use our knowledge and skills in the form of a Service Day Project. We propose to have some of our members with the appropriate backgrounds assist you with a small conservation or preservation project or with starting a larger
project. Depending on the scope and needs of the project some supplies may be provided by ICPC or its supporters. Examples of possible projects could be; rehousing materials, packing for a move or for storage, cleaning items, repairing items, assessing items or collections for conservation or preservation needs, or other related conservation or preservation projects.

The winning applicant will be selected by the Board of Directors of ICPC by March 29th, 2019. The winner will be announced and the Service Day Project will be scheduled with them. Please complete the application form by March 15th, 2019 and send it to us via email or mail to:

iowa.conserveandpreserve@gmail.com or

The Iowa Conservation and Preservation Consortium
c/o The University of Iowa University Libraries
100 Main Library
Iowa City, IA 52242-1420

Application – .docx
Application – .pdf

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Make sure you renew your ICPC membership for 2019. Click here or the Membership tab for more information.

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Call for Presenters

Iowa Conservation and Preservation Consortium
Save Our Stuff (SOS), the Annual Conference and Meeting of the Iowa Conservation and Preservation Consortium (ICPC) will be held on June 7, 2019, at Muscatine Community College in Muscatine, Iowa.

Preserving and conserving Iowa’s cultural heritage is a pillar in the missions of many institutions around the state. ICPC’s Save Our Stuff conference focuses on strategies and practices that meet the preservation needs of Iowa’s cultural institutions.

Proposals are now being accepted for sessions for the 2019 ICPC Conference and Annual Meeting. Topics should directly address issues of preservation and conservation of cultural materials including, but not limited to, books, manuscripts, ephemera, and artifacts. Presentations ought to be applicable to institutions with various staff sizes and budgets.

Speakers may propose sessions in the following formats:

  1. Full sessions – 50 minutes in length. If you are proposing a roundtable or panel presentation, please include names and titles of all participants.
  2. Half Session – 20 minute presentation as a joint session on a common topic.

Proposals should be submitted via e-mail to ICPC Administrative Assistant at: iowa.conserveandpreserve@gmail.com. Deadline for submissions is March 15, 2019. Proposals accepted for sessions will be notified in April.

Speakers are requested to donate their time, expertise, and travel. Lunch is provided for speakers, but those wishing to attend conference sessions other than their own must register.

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